Calumet and Stong Colleges Club Affiliation and Space Request Form 2017-2018

If your student club/organization would like to affiliate with Calumet or Stong Colleges and/or is requesting office space or storage space access, the steps below need to be followed and all conditions need to be met. Please note, returning clubs/organizations must also follows this process:

Step 1 Official YU Ratification: You must be an officially recognized student club at York University. This registration process is managed by Student Community and Leadership Development (SCLD). To be fully registered, a club must be ratified by SCLD; successfully completed/submitted their application and attended the Clubs 101 orientation session held by SCLD.

Step 2 Colleges Affiliation: All clubs (new and renewals) wanting to affiliate with the Colleges must complete this form

Step 3 Decision: All completed forms will be reviewed by the College Head's Office. Your organization will be notified with a decision by the end of June.

Step 4 Conditions: If your affiliation and/or space request is approved, your organization's executive members will be required to meet the following conditions in addition to the conditions outlined in the contract:
* attend a Calumet and Stong Colleges Foundational Peer Leadership Training (FPLT) day (9:00 am - 4:00 pm). Please note: ALL executive members of the club will need to attend an FPLT prior to September. Refer to this website to find out when is the next FPLT: http://ccscss.info.yorku.ca/fplt/
* volunteer to help out at York Orientation Day (YOD)
* actively participate in York Orientation Day Volunteer Training Day (August)
* actively participate in York Orientation Day (September)
* each Student Club Executive member is to attend at least 2 events/workshops/focus groups/consultation sessions/Colleges@2020 etc.. per Academic Term (there are 3 terms: Fall, Winter, Summer)
* collaborate with College Head's Office when possible throughout the year (May through April next year)
* submit end of term reports to College Head's Office (May through April Next year)
* In addition to the above, Student Club Presidents/Chairs or their representatives must attend ALL monthly meetings with the College Head (May through April next year)

Step 5 Contract and Access: All affiliated clubs will need to complete the following prior to accessing their space (office or storage):
* Presidents, meet with Office of the College Head staff to review contracts
* Presidents, sign out key for space

Step 6 End of Term: All clubs must clean out the space they have been granted to use (Office and/or Locker) (December and April). All clubs must return keys to the Office of the College Head staff and sign documentation (April)
If a club is returning next year, they will start the process again (Step 1)

Club/Organization Name *
What College are you requesting to affiliate with? *

What College are you requesting to affiliate with? Calumet College Stong College
Which of the following is your club requesting?
(Check all that apply) *

Which of the following is your club requesting?
(Check all that apply) Affiliation with a College Office space Storage space (not an office) Regular use of meeting space Other Other
Please upload an Excel document with full names (first & last), email address, phone numbers and club position of all current executive and general members. Please organize the table as follows:
Last Name, First Name, Position eg. President, Treasurer, General Member, Email, Phone Number

Attach Files
Are you a returning club/organization? *

Are you a returning club/organization? Yes No
If yes, please include a summary of what your club/organization accomplished in the last academic year.
Office location last year (if applicable)
Locker number last year (if applicable)
Why do you want to affiliate with Calumet or Stong Colleges? Please review our strategic plan to gain a better understanding of our mission and strategic priorities - http://health.info.yorku.ca/files/2016/01/FINAL-DRAFT-Colleges-Plan-2015-2020-1-page-document-Jan-2016.pdf?766b0e
How will your club/organization further contribute to building a sense of community at Calumet and Stong Colleges?
What activities/events does your club/organization have planned for the upcoming academic year?
If you are requesting office space, please provide a brief rationale as to why your club/organization requires office space.
Other comments/information
Please note that space is limited. You may be required to share an office space with another club/organization.

Calumet and Stong Colleges Club Affiliation and Space Request Form 2017-2018

Calumet and Stong Colleges Club Affiliation and Space Request Form 2017-2018

Please note that space is limited. You may be required to share an office space with another club/organization.