Room Booking Request - Calumet College & Stong College

This form is used to request bookings for the following rooms:

129 Calumet College
214 Calumet College
101 Stong College (Master's Dining Room)*
111 Stong College (Junior Common Room)* - only available for booking weekdays after 5pm
201 Stong College (Sylvesters) - limited availability
309 Stong College (Steve Dranitsaris Room)

*Please note that these rooms are not available for booking between June 1 - August 31.

Date of event * / MM / DD YYYY
For multiple dates, please enter dates below. Please be sure to include start and end times for all dates.
Example:
January 4, 2016 - (2 - 4pm)
January 5, 2016 - (1 - 3pm)

*If requesting multiple dates for multiple locations, please submit a separate Machform for each location.
Please enter the name of the event
Which location are you requesting the use of? *
Start Time (include time you will need to set up for your event) * : HH MM AM/PM
End Time * : HH MM AM/PM
Name * First Last
Email *
Phone
If you are staff, you can use your 5-digital internal extension *
York University Affiliation *
Student Club Name *

*NOTE: All student clubs must contact TUUS to determine if they must complete a TUUS Application form for their event.

TUUS Phone: 416-736-5513 or TUUS email: TUUS@yorku.ca
Which department is the booking for? *
What type of event is this? *
Meeting Workshop Training Event Other Other
How many attendees are you expecting? *
ROOM SECURITY IS THE RESPONSIBILITY OF YOUR ORGANIZATION/EVENT LEAD - PLEASE ENSURE ROOMS ARE LOCKED UPON LEAVING.

Cancellations - please email ccscbook@yorku.ca

Room Configuration - If you require the room set up to be different then the default configuration, a Service Request will need to be made at your own expense to facilities and the room must be returned to its original state when your event is completed.

AV equipment - None of our rooms are equipped with AV equipment. A separate request will need to be made at your own expense for any required AV equipment.

Catering - Any catering orders are made at your own expense by your organization/event lead.
NOTE: All events held in the Stong MDR that require catering must place a catering order through Aramark (no exceptions).

One must complete a TUUS Form for the following:
• an event with a high profile or controversial external speaker or group,
• an event at which alcohol is being served,
• an event at which food is being served,
• an event open to the public (i.e., off-campus guests/visitors),
• an outdoor activity (e.g., barbecue, orientation event, etc.),
• a film shoot,
• an event where admission/registration fees are charged, or
• an activity that has any type of sponsorship by an external organization, such as financial or administrative support, donation of materials, etc.

Please be advised that clubs having Exec. Meetings with their members within the College do not have to submit a TUUS Form if the event is just a meeting with no food/drink provided.

TUUS Policy for clubs wanting to book tech equipment for their events:

All Audio Visual requests are handled by the IT Department. Student Clubs that require IT must first obtain a TUUS permit for their event, then, email their A/V requirement to ithelp@yorku.ca with a copy of the event permit attached. IT requires 7 business days to process requests.

Please note that IT can help students with their requests provided that the IT equipment is already built in the space booked for the event. For any specific or special requirement, students should direct their questions to the IT department directly.
By signing this form, please confirm that you have read and understood the information above, as well as information on page:
http://stong.yorku.ca/files/2016/01/CCSC-Room-Booking.pdf *

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